Category Archives: APM News

Aspen’s Abounding!

Aspens AboundingThere are now 12 Aspen Dental offices in our state, one in North Dakota, a couple in Wisconsin and one in Iowa (there are over 500 nationally). They’re actively seeking Dentists in almost all of their Minnesota locations.

An Aspen Dental opened up in Bemidji in 2015. My clients there say that it’s been closed for some months now presumably because their previous Doctor(s) departed. They are searching for another one now. For a little schadenfreude, Google “Aspen Dental Reviews.” As far as I know, they are the most maligned dental entity on the Web. Even so, they must have lots of money behind them because they keep adding clinics.

I just heard of a recent case in which a young Minnesota Doctor bought a practice and then found, probably to his chagrin, that a brand new Aspen Dental was being built across the street. He’s not a client of mine but if he was, I’d tell him, “Fear not!”

I like to use Aspen Dental as an example of what the independent private practice doesn’t want to be. Yes, they’re shiny on the outside. They cover lots of hours and carry lots of PPO’s. They can’t be ignored. They are a competitive force. However, the lawsuit cited by the ADA last year in New York, where they were sued for $450,000, says what the core of their problems is. The company was run by the “Suits” not the Doctors.

Now I’m a “Suit” myself but I like the idea that the Doctors get the final decision on what clinical treatment happens with their patients. Doctors do too and that’s one of the reasons why the larger group practice models (“Corporate Dentistry” or “DSOs”) tend to have greater turnover of both Doctors and staff than the private practitioner.

An obvious point here is if you have good staff you want to take good care of them! After the great recession, many practices did not award wage increases for a year or two – some longer. That’s changed now as the market heats up for assistants, front desk people and hygienists. Don’t take your staff for granted!

Of course, you don’t take your patients for granted either. People repeat experiences that either feel good or make them feel good. Since most dental visits don’t actually feel good, you want to make sure the patient feels good about themselves when they leave your office. That means really listening to them. Sincere compliments. Sure, you have to tell them if they need to floss more or get this or that done, but you can have them leaving feeling good about the stuff they are doing right and, most of all, that they were smart to get on in and get their checkup (or whatever). Of course, I don’t mean this in a patronizing way. For example, patients that commit to perio treatment are going through some inconvenience and expense and should be really congratulated for their efforts.

“Joe, I know getting here for these treatments can be a hassle, but you’re doing the smart thing. We see many people that wish they had done what you’re doing years ago—saving a lot of trouble. So, good for you for taking good care of your smile.”

Show Off Your Quality a Little: Ask your staff to constantly deliver the message that, “Dr. Goodguy does dentistry that looks good, feels good and lasts long.” Or phrases like, “Dr. Goodguy only uses the finest materials and your fillings (crowns or whatever) will last a long time if you take good care of them…” “Dr. Goodguy really stands behind his work. If there is anything more we can do for you, be sure to let me know. Here’s my card, just call…”

Of course, you already know that this should be getting done, but is it? If having a bright shiny Aspen Dental across the way stimulates you and your staff to take these extra steps to reinforce the value of what you do, the kind of practice you are, well then,
Aspen Dental might actually do some good!

Collections Seminar—November 4

Collections Seminar

Presented by: Shelly Ryan

Friday, November 4, 8:30 am to 12:30 pm Embassy Suites Bloomington, MN

This perennial favorite is a must for you and your team. Dealing with patients, money and insurance is something you have to do every day so why not do it well? And, it takes the whole team! Take the confusion out of dental fees and insurance so your patients follow through on treatment and your schedule stays full.

This seminar is almost always a sellout. As clients, you get first dibs and a discount! $198 first person and $178 each additional. Register by May 15th and receive $40 off per attendee. So CALL TODAY (952-921-3360) to reserve your space before we do our general mailing.

The Dental Dow—First Quarter 2016

BillGROWTH CONTINUES—THE FIRST QUARTER 2016 DENTAL DOW: Continuing the trend of growth from last year, practice Production is up 6.1% and Collections are up 6% compared to the first quarter of 2015 for the mature area practices sampled. Patient Flow was up 3.9%. New Patients were up about 2.7% (they were up about 7% in 2015).

The highest Doctor Production per Hour in our Dental Dow sample is $1,484. The highest Hygiene Production per Hour is $213. The Average Doctor Production per Hour is $652. The Average Hygiene Production per Hour is $151. Again, keep in mind that this is a group of mature practices and a mix of Metro and Outstate locations as well.

EVERYONE ON YOUR TEAM HAS TO DEAL WITH PATIENTS, MONEY AND INSURANCE. MAKE SURE THEY KNOW HOW!

Collections Seminar Back By Popular Demand

Collections Seminar Shelly Ryan

 

 

Collections Made Comfortable

You can count on our own Shelly Ryan to offer a straightforward approach to the details of collections that’s:

  • Kind to your patients
  • Easy on you
  • And will help the practice to grow!

We won’t waste your time with a lot of pie-in-the sky, overly complicated and bureaucratic “financial policies.” We are talking about real-life collections techniques that you can use in your office the very next day.

Date: Friday, November 6th
Time: 9:00 AM – 1:00 PM CST
Location: Bloomington Embassy Suites
2800 American Blvd
Bloomington, MN 55431
Cost: $198 first attendee and $168 for each additional. $20 per person Early Bird discount for registrations before September 15th.
Questions?
Call (952) 921-3360
Or email apm@advancedpracticemanagement.com

Register now

You Will Learn:

  • How the right use of payment options and financing moves patients toward treatment.
  • How the entire team’s involvement brings collections to the next level and keeps patients happy.
  • How to overcome almost any patient objections to finances.
  • Key measurements and tracking systems of your collection effectiveness.
  • How to know when to be aggressive and when finesse will get you further, faster.
  • Reduce insurance related confusion and hassles throughout the office.
  • Reduce chances of patient misunderstandings.
  • How to tactfully collect from emergency patients.
  • Should we charge a fee after missed appointments? Know the benefits and drawbacks.
  • How much downtime is normal? When is “too little” open time actually a problem?
  • How the proper patient information flow can reduce stress, increase efficiency and help you stay on time.
  • How to schedule “out-of-network patients” – and collect!
  • Answers to the most common legal questions regarding collections.
  • Smart successful collection calling techniques that are kind but effective.
  • Turn every patient into an ally – how do patients know you’re really listening to them?
  • Eliminate negative situations – how to handle the most demanding situations, without getting angry or losing your composure.
  • Tips for improving cooperation between administration and clinical staff.
  • How to avoid making a bad telephone impression. You’ll be amazed how often this can happen – even when the best people answer the phone.
  • Dealing with late patients, late cancellations, and even staff conflicts.
  • How to call patients regarding any unscheduled treatment needs and get them scheduled.
  • Contact tactics – Clever ways to get you in touch.
  • Insurance narratives that get you paid.

What People Say:
“It was a great seminar. The speaker was full of energy and great ideas on a hard subject to discuss.” – Kelly, Dental Assistant

“Our team attended your seminar in Nebraska. What a wealth of knowledge you shared!” – Amy, Patient Care Coordinator

“Really, really applies to my everyday work. Definitely recommended to other offices.” – Mary Ann, Administrator

You’re Just 20 Minutes Away From A Great Year!

At APM, we take pride in the results we bring our clients. Tried and true….our approach works. No canned scripts or boilerplate programs. We dig in and work directly with you and your team. Your success is our success!

Visit our website to read our client testimonials. And then call (952) 921-3360 for a free 20-minute consult to learn more about what the APM team can do for your dental practice!

APM Appreciation Event For Current Retainer Clients

Your Team Is Invited For A Morning Of Fun & Good Humor

WHAT: Psychologist & Humorist, Dr. Bruce Christopher: “Are We Having Fun Yet?”
WHEN: September 26, 2014, 9AM – 12PM
WHERE: NEW LOCATION – Embassy Suites Bloomington, 2800 American Blvd
COST: $25 per person*

Our Way Of Saying “Thanks!”

Dr. Bruce Christopher

Maybe we don’t say it often enough, but it’s a genuine pleasure and honor to work with you and your team. We feel very fortunate to be associated with so many fine dental offices and have so many long-standing clients. So, we thought it was time to show our appreciation. This will be a fantastic team event. It’s not about our business; it’s about you, your team and having some fun (while learning)!

Plus, my team and I have some fun planned for you too.

I have seen Dr. Bruce Christopher speak several times and he’s always inspiring and entertaining. He was a top speaker at the “TBSE Seminar” in Las Vegas for the past two years. This fast moving presentation is about how attitude is contagious and predicts success. Click here to see a clip of one of his presentations.

Extra Perk: Update Your Team Photo

And, we will have a professional photographer there to take team photos (no charge to you). An easy way to get a group picture for your website, Facebook, etc.

Plan to come a little early. Breakfast will be served at 8:00. You and your team deserve a perk!

Register Your Team Today!

We anticipate having a full house so please register soon. Just call 952-921-3360.

* Actually we would invite you for free but in this way we will be sure of the count for the sake of room planning and catering.

Keeping You Informed

When you are an Advanced Practice Management client you are automatically plugged into the database and experiences of 250 Upper Midwest offices.

Our clients tell us the number one reason they hire us is “for an informed third party perspective” and we are very serious about keeping you well informed.

So, we continue to add to our website. On it we have data on Fee, Wage, Overhead and Technology surveys as well as our articles and seminars. We are soon going to add an area for “Resources” where we will list vendors that we know to be reliable.

’til next time…

Posted by Bill Rossi